Accounting guides & resources
Practical tips for freelancers, tradespeople and small businesses: receipts, VAT, mileage allowance and everyday tools.
Practical guides & what the tax authority accepts
What really counts as proof, and how to keep books with no gaps.
Switching accountants: how to keep your receipts
Don't get locked out of your receipts when you leave your accounting firm.
Invoice or till receipt: what to give your accountant
The legal value of each document, VAT thresholds and when a receipt is no longer enough.
Duplicate receipts: avoiding VAT mistakes
Why duplicates are expensive in an audit and how to catch them at source.
Lost receipt: what to do for your bookkeeping
Accepted replacement evidence, the written statement, and how to prevent it.
Photographing receipts: is it legal?
Evidential value of a scanned receipt, compliance conditions and archiving.
Unreadable receipt: is it still valid for a deduction?
Mandatory details, faded dates and what you lose when a field is missing.
Several VAT rates on one receipt: how to split it
Food at 10%, alcohol at 20%: a worked example and automatic splitting.
Small business cash flow: 5 key tactics
Forecasting, safety reserve, working capital and tax deadlines for 2026.
Invoice vs receipt: key differences explained
Which document your accountant really needs, VAT value and the €150 threshold.
Best bookkeeping software for freelancers in 2026
QuickBooks, Xero or spreadsheets: what a solo professional really needs.
How to automate receipt processing in 2026
AI capture, VAT extraction and a one-click export to your accountant.
Real-world use cases
Concrete situations for freelancers, tradespeople and drivers.
Consultants & advisory firms: track expenses by client and mission
One folder per engagement, team access and a ready-to-bill T&E export.
Fleet & transport companies: driver and multi-site expenses
Fuel, tolls and maintenance sorted by vehicle, driver and depot.
Justifying a SumUp card receipt
What a terminal slip proves, what it misses, and how to reconcile properly.
Tradespeople: site and materials receipts
Crumpled receipts, wholesaler purchases and separating personal from business.
Meals, cash and tips in expense reports
Tax rules on business meals and VAT on bar receipts.
Tools & solutions
How ScanCompta replaces manual data entry, on desktop and mobile.
OCR scanner for till receipts
Text recognition, amount and VAT extraction in two seconds.
Expense reports on Mac: no install needed
A universal web app for macOS, iPhone and iPad, with nothing to install.
Expense report software
How to choose an expense tool when you are a one-person business.
Free Excel template for travel expense reports
The full checklist, the template column by column, and what it really costs.
Mileage allowance 2026
The 2026 scale, who can use it, and a calculator to get your figure instantly.
Expensify alternative in France
Why a tool built for large US teams does not fit a French freelancer.
Pennylane alternative for freelancers
When a full accounting platform is simply oversized for a solo business.
Dext (Receipt Bank) alternative for SMBs
Collect your receipts without depending on the tool your accountant imposed.
Adobe Scan alternative for accounting
From a clean PDF to an accounting line: what data extraction changes.
Microsoft Lens alternative for expenses
Get out of the OneDrive folder and obtain VAT split automatically.
VAT, audits & proof (2026)
The newest guides on VAT recovery, foreign invoices and audit-proof records.
Toll and fuel receipts: how to recover VAT
Ride-hailing, taxis and couriers: eligible fuels, tolls and valid supporting documents.
Adobe, Google, ChatGPT invoices: foreign VAT
Why SaaS invoices carry no VAT and how the reverse charge works in practice.
Materials invoices and jobsite receipts
Point.P, Leroy Merlin: keeping trade receipts readable and deductible.
Sole trader: do you need to keep your receipts?
No deduction under micro-enterprise, but strong reasons to keep every receipt.
Business meals: the URSSAF rules
Who, where, why: the details an inspector expects on a restaurant receipt.
CamScanner alternative for expense reports
Scanning is not reading: what data extraction changes for your bookkeeping.
Bank statement: is it enough as proof?
SumUp, Stripe, bank transfers: why a statement never replaces the receipt.
Mileage allowance or actual expenses in 2026?
How to compare the 2026 scale against real fuel, toll and servicing costs.
Tired of losing time with receipts?
Try ScanCompta for free — 5 scans a month, no card required.